Lead, Total Rewards, Philippines

Who We Are

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.

We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.

The Need

For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50% and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Lead, Total Rewards, Philippines to manage the compensation function of People Support IJM Philippines. S/he plans, develops and implements compensation programs, policies and procedures to align with IJM’s goals and best HR practices and ensures IJM’s compensation programs are consistently administered in compliance with internal policies and labor laws in Philippines.

This position is based in Manila, Philippines and reports to the Head of Human Resources, Philippines and is only available for candidates with the right to work in the Philippines.

Responsibilities

Payroll Administration

• Process full cycle (hire to end of contract) monthly end-to-end payroll processing of all IJM Philippines staff members using Sprout Payroll Solutions payroll software;
• Coordinates with Finance and partner bank to facilitate crediting payroll to employee payroll bank accounts;
• Provide pay slips on time;
• Serves as subject matter expert on SSS, Pag-Ibig, Philhealth, WISP, EC; ensuring timely remittances and provides solutions to related staff members’ requests/claims;
• Ensures accurate withholding and remittance of income taxes;
• Research payroll questions/issues while seeking to understand the root causes and communicating recommendations for process improvement;
• Follow policies and procedures to maintain payroll compliance laws;
• Maintaining confidentiality and protection of payroll data by adhering to legal and ethical standards.

Administration of Benefits

• Ensures processing of adjustments in pay for raises, bonuses and allowances as required;
• Responsible for enrolling, deactivating, and updating HMO members in coordination with account manager;
• Handles the preparation of certificate of employment and compensation;
• Responds to compensation and benefits related inquiries and requests for information, ensuring that issues are resolved in a prompt and professional manner;
• Act as a resource or subject matter expert for compensation and benefits systems including mentoring of relievers;
• Interacts with all employees in a respectful manner – ensuring courtesy, patience and understanding in addressing payroll related queries.

Reporting

• Support in the preparation and submission of month-end and year-end reportorial requirements (SSS, PHIC, HDMF, BIR 2316 and Alpha list);
• Assist in other ad hoc reports as required;
• Prepare reports and forecasts to senior management, including budget;
• Support year-end finance and internal audits.

Records Keeping and Maintenance

• Maintain efficient payroll records management for easy access/retrieval;
• Ensure that all payroll information is kept up to date and filed appropriately so that all records remain accurate and accessible;
• Treat and maintain all payroll information and human resources related activities at the strictest and highest level of confidentiality.

Learning and Development

• Provides compensation and benefit related session to onboarding new hires;
• Assists with the delivery of training/communications on IJM’s total rewards programs;
• Leads total rewards administration.

Qualifications:

• Bachelor’s degree in human resources or accounting or business-related courses

• At least 5 years of related experience in payroll processing.

• Solid exposure in HRIS or payroll software, preferably Sprout Solutions, Oracle, or Workday

• Knowledge of all labor and local regulations and compliance requirements related to employee compensation.

• Computer proficiency and technical aptitude with the ability to use Microsoft office

Critical Qualities:

• Excellent organizational skills, time management and attention to detail.

• Ability to prioritize, plan and organize work to meet tight deadlines.

• Mature and self-motivated with the ability to work with minimal supervision.

• Multi-tasking abilities and can work under pressure.

• Can keep/preserve confidential information.

• Ability to work independently and meet deadlines in a fast-paced environment

• Strong analytical skills and ability to interpret and communicate data.

• Excellent verbal and written communication skills.

• Strong interpersonal skills in dealing with senior management.

Application Process:

Please submit your updated Resume/CV and Cover Letter in one PDF document with subject line: Lead, Total Rewards to phpeoplesupport@ijm.org on or before 10 January 2025.

Remarks: Only shortlisted candidates will be contacted.

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes. IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.